Motions and Documentation for 2016 Ordinary Meeting

To: All Japan Association of Translators (JAT) Members

I would like to invite you to the Japan Association of Translators' Ordinary General Meeting (previously referred to as “Annual General Meeting”) to be held in Sendai, Japan, on June 18, 2016, immediately following the last IJET session of the day (16:15-17:15

As promised, the documents to be presented and voted on in the OGM are now available on the JAT website. Please take the time to review these carefully before the meeting.

Those members who cannot attend the OGM may submit an absentee ballot or assign another member as a proxy. Absentee ballots must be submitted no later than 22:00 JST on June 13, 2016.

If you cannot attend the meeting, or if you think you may arrive at the meeting after 16:15, please take the time to submit an absentee ballot.

Documents (*indicates approval required by members at the OGM)

FY 2015 Business report*1 Doc1

FY 2015 Financial statements (Activity Statement Doc 2, Balance Sheet/Assets Doc 3)*2

Auditors' report on validity of financial documents*3 Doc 4

Officers and Officers-elect for approval*4

Voting for the 2016 JAT Board of Directors election is underway. Please vote now.

FY 2016 Business Plan*5 Doc 5

FY 2016 Budget*6 Doc 6

Absentee Ballot (Online Absentee Ballot)

If you are unable to attend the OGM, you are strongly urged to use the above-mentioned means for voting or appoint a proxy because Article 26 of the Teikan (Articles of Incorporation) states that the OGM will not be legally valid unless at least one-fifth of all members are present. Under Article 28.3, members who submit votes in this manner will be deemed to have attended the meeting. If you do not vote in person, by proxy, or by absentee ballot, the auditors are authorized under JAT’s Bylaws to act as your proxy.

I look forward to seeing you there.


Marian Kinoshita, JAT President