Documents Available for Ordinary General Meeting on June 22, 2014

To: All Members of the Japan Association of Translators (JAT)

I would like to invite all JAT members to the 2014 Ordinary General Meeting to be held on June 22 at Tokyo Big Sight, following the last session of IJET (17:30-18:15, Room 608).

As promised, the documents to be presented and voted on in the OGM are now available on the JAT website. Please take the time to review these carefully before the meeting. As these documents are only available to JAT members, you will need to log in to view them. Those members who cannot attend the OGM may submit an absentee ballot or assign another member as a proxy. Absentee ballots must be submitted no later than 22:00 JST on June 18, 2014.

If you cannot attend the meeting, or if you think you may arrive at the meeting after 17:30, please take the time submit an absentee ballot.

Documents (*indicates approval required by members at the OGM)

FY 2013 Business report*1 Doc1

FY 2013 Financial statements (Income/Expense Statement Doc 2, Balance Sheet/Assets Doc 3)*2

Mission plan introduction Doc 4

Officers and Officers-elect for approval*3 Doc 5

Business Plan 2014*4 Doc 6

FY2014 Budget*5 Doc 7

Amendment of Teikan *6 Doc 8 (the full English version (Articles of Incorporation) is also now available on the JAT website)

Absentee Ballot (Online Absentee Ballot)

If you are unable to attend the OGM, you are strongly urged to use the above-mentioned means for voting or appoint a proxy because Article 27 of the Teikan (Articles of Incorporation) states that the OGM will not be legally valid unless at least one-fifth of all members are present. Under Article 29.3, members who submit votes in this manner will be deemed to have attended the meeting. If you do not vote in person, by proxy, or by absentee ballot, the auditors are authorized under JAT’s Bylaws (incorrectly indicated as Articles of Incorporation in my 6/1 announcement) to act as your proxy. Please note: the “Annual General Meeting” (AGM) will be referred to as “Ordinary General Meeting” (OGM) from here on to maintain consistency with the JAT Teikan.

I look forward to seeing you in Tokyo.


Marian Kinoshita, JAT President